Open the Write Cheques. This option is to choose which of your checking account to use when you open the Write Cheque to pay your vendor from the Banking menu.
Open the Pay Bills. This option is to choose which checking account to use when you open the Pay Bills to pay your vendor from the Vendors menu.
Open the Make Deposits. Unlike the above two options, this option is to choose where you want to deposit money when you open the Make Deposits from Banking menu.
Next, click the Company Preferences tab and you will find the options below:
Print account names on voucher. This option is useful if your printed paper checks have check stubs. When you turn on this option, QuickBooks will also print the posting account name on the stub. This way, you can always check which expense account you use.
Change non-cleared cheque date when cheque is printed. When you turn on this option, QuickBooks will print current date as your cheque date. Otherwise, the date you input from the cheque window is used.
Display cheque in French. Self-explanatory.
Start with payee field on cheque. On the Write Cheques window, enabling this option forces your cursor to start on the “Pay to the Order of” (Vendor) field instead of Bank Account field. A real time saver if you only have one checking account. It also means your cursor will start on “Purchase From” (Vendor) when you open Enter Credit Card Charges.
Warn about duplicate cheque numbers. Very useful to prevent cheque number duplication.
Auto fill payee account number in cheque memo. Your vendors may assign account number to your company and this account number can be printed on the check.
Open the Create Pay Cheques form with <drop down menu> account. If you have a different checking account for your payroll processing, enable this option and select the account from the drop down menu.
Open the Payroll Liabilities and Pay Annual Liabilities form with <drop down menu> account. If you have a different checking account for payroll tax payments, select the account from the drop down menu.