Received From. Enter the Customer or Job name for the payment you received from.
If the customer has more than one job and you enter the customer instead of the job, the invoices will populate with all corresponding jobs.
If you select the job, only respective invoice for the job will appear.
Customer Balance. This shows the total balance of Customer or Job.
A/R Account. Select the appropriate A/R currency if you have more than one (1) currency. This drop-down menu only appears when you use multi-currency.
Amount. Enter the amount of the payment if required.
If you enable the “Automatically calculate payments” preference above, this field will be populated automatically when invoices are chosen.
Date. Enter the date of the transaction. The default is the current date.
Exchange Rate. Enter exchange rate if the payment is in foreign currency. Otherwise, it is greyed out.
Payment Method. Choose from the drop-down menu of cash, cheque, visa, debit, etc.
If you choose visa, the Card. No. and Expiry Date will appear; if you select cheque, Cheque No. will appear instead. Other options will give you different corresponding fields.
Deposit To. Choose from the drop-down menu if you don’t select the “Use Undeposited Funds as a default deposit to account automatically” preference. Otherwise, this option will not appear.
The middle pane shows all invoices for the Customer or Job you selected in the Received From field. It shows Date, Number, Original Amount, Amount Due, & Payment. Column can change if you select Customer and the customer has more than one job.
This is where you checkmark the invoices to be paid. You can uncheck it if you want to apply the payment to other invoice.
The above example shows the result when “Automatically calculate payment” preference was enabled & two (2) invoices are checkmarked – the Amount field & Totals of the middle pane are populated automatically.
Click Save & Close when you are done.