Lisa Grossman
QuickBooks is a powerful tool that many small business owners rely on to keep their financial records up to date. But are you getting the most out of your software investment? Here are a few tips to help you increase efficiency and maximize your use of QuickBooks.
Tip #1 - Use QuickBooks on the go with remote access
Intuit (the company behind QuickBooks) understands busy professionals sometimes need to work on the go. Remote access options for QuickBooks have expanded, and you can now log into your file from anywhere – even while meeting with your accountant! Remote access methods include QuickBooks Online, desktop sharing and QuickBooks hosting on the cloud.
Tip #2 - Download data whenever possible
Downloading banking and credit card activity directly into QuickBooks is a huge timesaver, even when factoring in initial set-up time. Downloading data minimizes the chance of human error and records activity quicker than inputting it manually.
Tip #3 - Set a closing date password to protect data
On a regular basis and before you send your QuickBooks file to your accountant for year-end closing,make sure to set a closing date password. This safeguard will prevent users from accidently changing closed data periods by requiring anyone trying to make a change to enter the password in order to save the transaction in QuickBooks.
Tip #4 - Memorize transactions
Are you tired of entering the same transaction every month in QuickBooks? QuickBooks has the capability to memorize recurring transactions (invoices, bills, checks, etc.) and set them for automatic posting daily, weekly, monthly, quarterly and annually.
Read more from South Florida Business Journal