Overpayments can be challenging at times, or even forgotten. There are some easy ways to handle overpayments within Xero.
Let’s take a look at a few ways we can record an overpayment and apply this to an invoice/bill or refund it directly. In Xero, the term “invoice” relates to a sale, and a “bill” relates to a purchase. I’ve only referred to invoices below, but these processes relate to both.
To Record an Overpayment, you can either:
- Simply enter the amount paid directly onto the invoice, and if the amount exceeds your invoice total, Xero will automatically calculate an Overpayment.
- Create an Overpayment Receive Money / Spend Money transaction in your bank account
- During reconciliation, create an Overpayment Receive Money / Spend Money transaction
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