Express Books

Bookkeeping, Accounting, & QuickBooks

Subscribe Blog RSS

Search Articles

Running Payroll

E-mail Print PDF

 

Now we are ready to run a payroll by finishing three (3) prerequisite tasks:
1. Set up payroll items used to compensate your employees, such as salary, hourly wages, vacation pay, bonus, commission, advance, WCB, etc.
2. Set up employees for their compensation.
3. Enter historical or year-to-date data for your employees, including benefits and taxes withheld, such as CPP, EI, and income taxes.

Open Payroll Centre by selecting Employees > Payroll Centre.
If you have not created your payroll schedule:
Click Payroll Schedules to open Payroll Schedule List window > select Payroll Schedule > New or Ctrl + N to open New Payroll Schedule window:

 

QB Running Payroll 1

 

Enter name of payroll schedule, frequency, pay period end date, & date on pay cheque.
Click OK when you are done, Payroll Centre will reappear with your new payroll schedule.


If you have created a payroll schedule, you will see your payroll schedule in the Pay Employees pane. Highlight and double click it to open Enter Payroll Information window:

 

QB Running Payroll 2

 

Pay Period End and Cheque Date field are prefilled according to your payroll schedule. Make any change if necessary.
Select your correct bank account in Bank Account field. Click Continue to open Create and Review Pay Cheques window:

 

QB Running Payroll 3

 

Print pay cheques from QuickBooks. Self-explanatory.
Assign cheque numbers to handwritten cheques. Self-explanatory.

Open Pay Cheque Detail. Clicking this will open each employee pay cheque detail, in the Review or Change Pay Cheque window:

 

QB Running Payroll 4

 

You can change employee compensation here. Click Save & Next to go to next employee, or Save & Close to save, which will bring you back to previous Review or Change Pay Cheque window.
Recheck and if every number is good, click Create Pay Cheque:

 

QB Running Payroll 5

 

Pay cheques are created and displayed in the Confirmation and Next Steps window. Depending what you want to print &/or email, select Print Pay Cheques or Print/Email Paystubs.
Click Close when you are finished.

Follow
Connect
Find us on Facebook
Find