QuickBooks Blog

 

You can manage reports and graphs setting for your company by clicking Edit > Preferences > Reports and Graphs.  There are choices of My preferences and Company Preferences tabs:

1.    My preferences

 

QB Reports  Graphs Preferences 1

 

To manage how you apply payments you receive from your customers in the Receive Payment window, click Edit > Preferences > Payments:

 

QB Payments Preferences 1

 

 

As mentioned in the Creating an Inventory Part Item blog, to activate inventory tracking in QuickBooks, you need to go to Items & Inventory preferences and tick the” Inventory and purchase orders are active” checkbox on the Company Preferences tab.   There is no option on My Preferences tab:

 

QB Preferences Affecting Inventory 1

 

Once you set it on, your Home page will show the inventory workflow – adding Purchase orders and Receive Inventory icons.  Once you track your inventory, here are some of the features available:

 

As a business owner, there are a few file types available to save, backup, and share your data with your accountant.  When you store your data file in your hard disk or other media, QuickBooks always save it with .QBW extension (W stands for “working” file).  When you backup your company file using the program backup feature, QuickBooks always saves it with .QBB extension (B stands for “backup” file).  You then have to restore your backup file using the restore feature to work on it. Portable file and Accountant’s Copy file are also available to share your data with your bookkeeper or accountant. 

Below is the list of available data file types:

.QBW    QuickBooks (Windows) regular working file
This is what we usually called a company file.  To open another company file while you are working on a file, go to file > Open or Restore Company > Open a Company File and choose your file to open.

.QBB    Backup file generated from your working file
To make a backup of your company file, go to
•    File > Create Backup > select Online backup or Local backup; or
•    File > Create Copy > Backup Copy > select Online backup or Local backup.

.QBM    Compressed version or your company file (.QBW)
You use this .QBM, reduced sized file, to email your company file to others.  To make a Portable file, go to File > Create Copy > Portable company file.

 

Whether your business has to file PST monthly, quarterly, or annually, QuickBooks provides an easy way to file PST return:
1.    Open the Tax Agency Report:
•    From the Main Menu,  select  Sales Tax > Manage Sales Tax to open Manage Sales Tax window;
then select the Ministry of Finance (BC) in the Agency column and View in the Summary Report.
•    Or you can also open the Tax Agency Report from Reports > Sales Tax > Tax Agency Report, and Select the Ministry of Finance (BC) in the Tax Agency drop down menu.