3. Enter your vendor’s name in the Vendor drop-down box.
4. Enter appropriate class if you are using it in the Class drop-down box.
5. Enter the shipping address if you are shipping directly to one of your customers in the Drop Ship to box, which will change the Ship To address to your customer’s address. Otherwise, if you leave the Drop Ship to box, the Ship To will be filled with your company address.
6. Enter your starting purchase order number in the P.O. No. box. QuickBooks will automatically increment the number thereafter.
7. Enter the item you are purchasing in the Item column from its drop-down list.
Most companies usually create purchase orders from inventory items. If you want to create PO for non-inventory or services item, you can link your item to expense account instead.
8. Once you select your item, the system will automatically fill-in its description in the Description column and your item cost you defined in the Rate column.
9. Enter the quantity you buy in the Quantity column, and the system will automatically fill-in the total amount in the Amount column.
10. Go to the next row(s) if you want to enter another item.
11. Enter any memo you wish in the Memo box.
12. Click Save & Close.
Once you are done, the next time you receive inventory or bills and enter it, QuickBooks will prompt you with the following:
and your open POs will be listed to compare it with your received inventory or bills.